September 29, 2011
UNOFFICIAL MINUTES- SUBJECT TO CORRECTIONS
LYON COUNTY BOARD OF COMMISSIONERS
LYON COUNTY GOVERNMENT CENTER, MARSHALL, MN
September 6, 2011
8:45 a.m. Goodenow moved, seconded by Anderson to go in to closed session, attorney client privilege Viet Construction. All voted in favor
8:57 a.m. Stensrud moved, seconded by Ritter to come out of closed session. All voted in favor.
9:00- Meeting was called to order by Chairman Fenske. Members present: Stensrud, Fenske, Ritter, Goodenow, Anderson, County Administrator Stomberg, Attorney Maes, County Auditor/Treasurer Van Overbeke.
Stensrud moved, seconded by Ritter to approve agenda. All voted in favor.
Identify any Conflict of Interest None identified.
Per Diems Expenses
1. Approve Minutes from August 16, 2011
2. Approve Minutes from August 30, 2011
3. Approve Commissioner Warrants 126078-126192 in the amount of $232,567.24 dated 9-7-11.
4. Approve Auditor Warrants 126004-126031 in the amount of $186,716.55 dated 8/18/11, 126035-126051 in the amount of $17,780.15 dated 8/25/11 and 126065-126077 in the amount of $48,641.64 dated 9/1/11.
5. Approve Per Diems and Expenses
6. Consider purchasing a new large format color scanner
7. Gambling Permit for St Clotilde Church
Stensrud moved, seconded by Ritter to approve consent agenda. All voted in favor.
Goodenow moved, seconded by Ritter to approve and authorize the Chair to sign a contract for fidlar data backup. All voted in favor.
Goodenow moved, seconded by Ritter to purchase hr software.
Voting in favor: Stensrud Ritter Goodenow Fenske
Motion carried 4 to 1.
Goodenow moved, seconded by Ritter to approve purchasing fixed asset software. All voted in favor.
Anderson moved, seconded by Goodenow to approve and authorize the Chair to sign a street sign inventory agreement with Shelburne Township. All voted in favor.
Ritter moved, seconded by Stensrud to approve and authorize the Chair to sign MN DNR aeration permits. All voted in favor.
Commissioner Ritter introduced the following written resolution and moved its adoption:
RESOLUTION APPROVING PREPAYMENT OF GENERAL OBLIGATION CAPITAL IMPROVEMENT BONDS AND DIRECTING EARLY REDEMPTION
BE IT RESOLVED by the Board of Commissioners of Lyon County, Minnesota, as follows:
1. The County shall prepay and redeem on February 1, 2012, all of its outstanding General Obligation Capital Improvement Bonds, Series 2004, and funds to effect such redemption are appropriated to the account established for the payment of such Bonds.
2. The County Administrator shall provide notice of such redemption as required by law and the terms of the Bonds and shall provide notice to the Municipal Securities Rulemaking Board as required by the Continuing Disclosure Certificate.
The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Stensrud, and upon vote being taken thereon the following voted in favor thereof: Anderson, Stensrud, Goodenow, Ritter, and Fenske and the following voted against the same: None
whereupon said resolution was declared duly passed and adopted.
Ritter moved, seconded by Fenske to set the preliminary levy at 0%. Stensrud I would like to see us go a a percent, we gave a 3% increase in wages. We need to keep up a little bit or sooner or later we are going to have a big increase. Goodenow I think we could do 0%. We are also living off of good financial planning by the County Administrator that we agree with. Stensrud I could go either way too. Like paying off our bonds early. Anderson I could live with 1% and the budget we could get down to zero too. This is the max we can go. Stomberg - This is the number that goes on the truth and taxation statement. Anderson They are all going to show a loss anyway because of loss of homestead and we will take the heat for that anyway. Fenske 1% would be $121,000 and .5% would be $60,822.
Voting in Favor: Fenske Ritter
Opposed: Stensrud Anderson Goodenow
Stensrud moved, seconded by Goodenow to set the levy at $12,225,341. Fenske That raises it $61,000.
Voting in Favor: Anderson Stensrud Goodenow
Opposed: Ritter Fenske
Motion carried 3 to 2.
Anderson moved, seconded by Stensrud to settle with Veit Construction on $90,000 from the retainage. Anderson The $114,000 where will that go? Stensrud It will have to go into landfill. All voted in favor.
Goodenow moved, seconded by Stensrud to obtain quotes for cleaning of CD 18. All voted in favor.
Goodenow moved, seconded by Anderson to obtain quotes for cleaning JD 15 L & R. All voted in favor.
10:15 Meeting Recessed
10:30 Meeting Called Back to Order
10:30 a.m. Chairman Fenske called Continuation JD 6 Continued Public Hearing to order
11:06 a.m. Fenske closed the public hearing.
Goodenow moved, seconded by Ritter to allow an outlet with no fee, with the condition of an MPCA permit, plans as presented and incidental fees. All voted in favor.
11:07 a.m. Drainage Authority adjourned.
Ritter moved, seconded by Stensrud to approve receiving quotes for the 2011 striping project until September 26, 2011 at 4:00 p.m. for C.P. 11:HS. at the Public Works Building at 504 Fairgrounds Road. All voted in favor.
Reviewed Meeting Schedule
11:33 a.m. Mayor Bynes called the City of Marshall meeting to order. Byrnes - We have Council members Dan Ritter, Jennie Hulsizer, Charlie Sanow, and myself. Also present are Glenn Olson, Ben Martig, and Dennis Simpson.
Present from Fairview Township : Dean Louwagie and Harold Dieken
Dan Ritter moved, seconded by Charlie Sanow to begin discussion between the City of Marshall and Lyon County on a joint project. All voted in favor.
Stensrud moved, seconded by Anderson to enter into discussion with the city of Marshall on a joint project. Ritter I would like in the motion to know how many dollars the city collected in the 15 year period and how many dollars they spent on maintaining the road and the exact count on the number of cars. Kanwar If the city turns it back do they have to turn it back to the state? Olden When you collect needs it can be used anywhere in the system. If it is abandoned it is not a turn back to the county. All voted in favor.
12:15 p.m. Charlie Sanow moved, seconded by Dan Ritter to adjourn city council meeting. All voted in favor.
1:03 p.m. Ritter moved, seconded by Anderson to go into closed session for a performance evaluation on Harry Guza. All voted in favor.
1:18 p.m. Anderson moved, seconded by Goodenow to come out of closed session. All voted in favor.
1:18 p.m. Fenske adjourned the meeting.
Robert Fenske, Chairman
Attest: Loren Stomberg
Lyon County Administrator